evolyphorava ("we," "our," or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website evolyphorava.sbs or use our budget approval workflow services.

We operate in accordance with Australian privacy laws, including the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). By accessing or using our services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.

Personal Information

We collect personal information that you voluntarily provide to us when you register for our services, submit forms, or communicate with us. This includes:

• Name, email address, and contact details
• Business information including company name and role
• Financial information related to budget approval workflows
• Authentication credentials and security information
• Communication preferences and subscription settings

Technical Information

We automatically collect certain technical information when you visit our website:

• IP address, browser type, and operating system
• Device information and unique device identifiers
• Website usage patterns and page interactions
• Referral sources and exit pages
• Time and date of visits and session duration

We use the information we collect for various legitimate business purposes, including:

• Providing and maintaining our budget approval workflow services
• Processing your requests and responding to inquiries
• Personalizing your experience and improving our services
• Sending administrative information and service updates
• Monitoring and analyzing usage patterns to enhance functionality
• Detecting, preventing, and addressing technical issues and security threats
• Complying with legal obligations and regulatory requirements

We may share your personal information in the following circumstances:

Service Providers

We engage trusted third-party service providers to support our operations, including cloud hosting, payment processing, and analytics. These providers are contractually bound to protect your information and use it only for specified purposes.

Legal Requirements

We may disclose your information when required by law, court order, or government request, or to protect our rights, property, or safety, or that of others.

Business Transfers

In the event of a merger, acquisition, or sale of business assets, your information may be transferred to the new entity, subject to the same privacy protections.

We do not sell, trade, or otherwise transfer your personal information to third parties for marketing purposes without your explicit consent.

We implement comprehensive security measures to protect your personal information:

• Industry-standard encryption for data transmission and storage
• Secure access controls and authentication systems
• Regular security assessments and vulnerability testing
• Employee training on data protection and privacy practices
• Incident response procedures for potential security breaches

Under Australian privacy law, you have certain rights regarding your personal information:

Access and Correction

You have the right to request access to the personal information we hold about you and to request correction of any inaccurate or outdated information.

Deletion and Restriction

You may request deletion of your personal information where legally permissible, or request that we restrict processing of your information in certain circumstances.

Data Portability

You may request to receive your personal information in a structured, commonly used, and machine-readable format, or to have it transmitted to another service provider where technically feasible.

Complaint Process

If you have concerns about how we handle your personal information, you may lodge a complaint with us or with the Office of the Australian Information Commissioner (OAIC).

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements.

Retention Periods

• Account information: Retained while your account is active plus 7 years after closure
• Transaction records: Retained for 7 years in compliance with Australian financial record-keeping requirements
• Communications: Retained for 3 years for customer service and quality purposes
• Technical logs: Retained for 12 months for security and troubleshooting purposes

After the retention period expires, we securely delete or anonymize your personal information in accordance with our data destruction policies.

We use cookies and similar technologies to enhance your experience on our website:

Essential Cookies

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services.

Analytics Cookies

These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us know which pages are most and least popular.

You can control cookies through your browser settings. However, disabling cookies may affect the functionality of our services.

Our services are primarily hosted in Australia, but we may transfer your personal information to trusted service providers in other countries for processing and storage purposes.

When we transfer your information internationally, we ensure appropriate safeguards are in place, including:

• Contractual protections equivalent to Australian Privacy Principles
• Adequate protection in the destination country
• Your explicit consent where required

Our services are not intended for children under 18 years of age. We do not knowingly collect personal information from children under 18. If we discover that we have collected personal information from a child under 18, we will delete such information promptly.

Parents and guardians who believe their child has provided us with personal information should contact us immediately using the details provided below.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by:

• Posting the updated policy on our website
• Sending email notifications to registered users
• Providing prominent notice on our service dashboard

The updated policy will take effect 30 days after notification, unless immediate changes are required by law. Your continued use of our services after the effective date constitutes acceptance of the updated policy.